Financial Review 2005

We met at Amber Urioste’s magnificent home, from 1:00 to 3:30 pm.  Those in attendance were Barbara Fenne, President; Amber Urioste, Interim Treasurer, Joan Carpenter, Valued Consultant; and Elaine Bishop, Secretary.   The purpose of the meeting was to transfer all financial records from K.C. Brennan, who resigned as Treasurer, onto Amber Urioste who has been selected by the President and Board to serve out K.C.’s term, which ends July 2007, and to review the financial reports with Amber.

Discussion items are as follows:

            1.  Did we receive the TADA Grant monies?  Amber will check this.

            (Note:  correspondence from Karen G. to Kristi W. 3/22/03: 

            “Dear Conference Committee, As you start to work out the details of the

            conference, the board needs a proposed budget.  We need to see what and

            how things are going to be spent.  The board needs to keep track of the money

            going out and coming in….”

            2.  Have we regained tax exempt status, and if not, what is needed to do so.      Amber will check this.  (Note from AEN Board Mtg. Minutes 9/20/03:

                        a. “Non-profit status- Linda Murphy said we need to have the treasurer

                        file a Non-Profit Status Form with the IRS before April 15^th, so that

                        we will be on a published list of non-profit organizations, for possible

                        contributors to see.  It was also noted that the Nevada Arts Alliance

                        has its own 501 (c)(3).)

                         b. (Correspondence from Karen Gulash 10/7/03:

                        “Dear folks, We no longer have a tax exempt number.  In

                        1997 we needed to renew our application.  Wires got crossed

                        and it never happened.  I now have the papers and I will be in

                        contact with KC and by January 1^st we should be all set again.

                        (It takes 30-90 days and I need to hold off just a little to get the

                        constitution set.  They need that for the application.)  Karen”)   

            3.  Are any income tax forms that needs  to be filed?  Are we to have an auditor            check our financial records?  Amber will check this.

                         a. (Notes from AEN Board Meeting 9/20/03:

                        “Audit- Linda Murphy said we need an audit.  We can use two members,                                  not currently on the Board, to audit the books, since we are non-profit and                            have an income less than $10,000.  Joanne Franz from Galena was                                                 mentioned as a possible auditor.”)

                        b. Joan said that Quicken and Turbo Tax are software that help keep                            finances in order and are compatible with each other. 

            4.  Elections:  We all agreed with Barb and Amber, that a map showing which   offices that are up for    election during what years, is needed.  It would be very convenient to have it in the back of the Constitution for reference.  (  The             following is from the AEN Conference 10/20/02 Minutes:

                        “Karen said the President and Treasurer were to be elected this year, not                                  last year.  She drew a diagram of how the progression would take place,                           with a president and president elect.

                        Joan Carpenter nominated Barbara Fenne for President Elect 2003.  Beth

                        Casper nominated KC Brennan for Treasurer.  Linda Murphy made a                           motion that nominations close, seconded by Sidnie Miller.  Both                                          nominees accepted.  Linda said we need to have a mail-in ballot….

                        Karen’s progression chart is as follows:

2002__________2003__________2004____________2005______________2006______

Karen               Co-President          Karen                     Co-Presidents              Barbara

 + other                Elects                 President                                                    President)

President

Elect

                        (Note from the AEN Fall Conference 10/18/03:  Nominations for                                              President Elect and Secretary- Both have been in office for two years.

                        Linda Murphy made the nomination, seconded by Patty Clark, for

                        Cindy Allen to be President Elect.  Ashley Forgey nominated Kristi                               Watson for President Elect, seconded by Sue Garn.  Barbara Fenne

                        nominated Elaine Bishop for Secretary, seconded by Susie Walker.)

            This looks like the map (?) (E. Bishop):

            2002_election___2003_election             2004_election 2005_election__          

            treasurer               president elect             treasurer                    president elect

                                        secretary                                                      secretary

            2002 serving                                                     2004 serving

            President = Karen Gulash Yr. 1                        President= Barbara Fenne Yr. 1

            President Elect=                                               President Elect= Kristi Watson Yr. 1

            Past President=Linda Murphy               Past President= Karen Gulash, Yr. 1

            Sec.= Elaine Bishop  Yr. 1                                Secretary= Elaine Bishop Yr. 1

            Treasurer- KC Brennan  Yr. 2                          Treasurer= KC Brennan Yr. 2

                        2003 serving                                                     2005 serving

            President = Karen Gulash Yr. 2                        President= Barbara Fenne Yr. 2

            President Elect = Barbara Fenne                       President Elect= Kristi Watson  Yr. 2

            Past President= Linda Murphy              Past President= Karen Gulash Yr. 2

            Secretary= Elaine Bishop Yr. 2             Secretary=Elaine Bishop Yr. 2

            Treasurer= KC Brennan Yr. 1                          Treasurer= KC Brennan (Yr. 1) &

                                                                                                      Amber Urioste Interim

            5.  AEN Fall Conference 2005 in Las Vegas;  Place= not yet known, Date= not                       yet known.

            6. Corporate Sponsor:  Barb suggested we have one.  Amber has had contact with

            McPherson’s as a vendor for the 2004 Conference and thought they would be good, emphasizing that Linda McCarthy seemed to want to help out Washoe            

            County arts all she could.  They have donated loads of art materials to the

            Education Collaborative.  She said they have 1 of 4 large distribution centers,    down near Double Diamond and they supply Ben Franklin’s and Michael’s.  The

            other 3 are in other parts of the country.  She will contact them, and suggested   they get an award, i.e. the Jefferson Award, for their donations.

            7.  Art in the elementary schools.  Barb said Nevada Museum of Art’s Margaret           Walsh has a 2 year grant to get art into the elementary schools.  Joan told how she   and Susie Walker voluntarily went to other schools and taught art to 5^th graders in    the past.  We talked about Art Attack and Specter and the Masters Art Programs         and that some other counties that have art in elementary have just 1 class a week      of music per classroom, and we have 2.

            8.  Conference 2006.  Conference Chairman is Amber.  She and Barb talked about

            possibly having it at Lake Tahoe, with participants staying up there, camping out,           etc., and having two groups with alternative workshops.  Amber said credit might

            be obtained through Sierra College in Incline.  Joan mentioned possibly having   the conference, or part of it, at the Wildflower with owner Pat Campbell.  Workshops with Lady Jo Mueller was mentioned.  Barb urged that ideas, plans             for Conference 2006 be ready to present to the 2005 Conference.

            9.  Tile project.  Amber demonstrated the use of a tile cutter by Mapei, she bought        at Lowe’s for $19.00.  It works great, even on curved tile, she said.

            Wonderful atmosphere, excellent lunch, good conversation and an art lesson!  A

            meeting like this is highly recommended.  Thanks Amber and all.  I hope you

            don’t mind my adding in info about some of the questions asked.

            Elaine